CACF VENDOR APPLICATION & INFORMATION PAMPHLET
PLEASE READ AND RETAIN FOR REFERENCE
Time and Place
August
16-17, 2008
Saturday:
Sunday: 1:00 PM TO 8:00 PM
Location of
the Festival
Garfield Community Center 2323 East Cherry Street Seattle , WA
Accepting
Applications – Deadline June 30th
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Vendor Types |
Information Service |
Merchandise Crafts |
Merchandise Crafts |
Food |
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Slots |
30 |
20 |
10 |
10 |
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Fee |
$100 |
$175 |
$250 |
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Space |
10’x5’ |
10’x10’ |
10’x10’ |
10’x20’ |
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Canopy |
CACF Supplied Canopy |
Vendor Supplied Canopy |
CACF Supplied Canopy |
Vendor Supplied Canopy |
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Electrical |
No Electrical |
No Electrical |
Selective Electrical |
Limited Electrical |
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Considerations |
1 Table 2 Chairs |
No Table/Chairs |
1 Table 2 Chairs |
No Table/Chairs |
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Including
in this fee is the vendor required City of |
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Download "CACF Vendor
Forms" Here |
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10 x 10 Booth - $175 |
10 x 10 Booth - $175 |
10 x 5 Booth - $100 |
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Purpose of the
Festival To provide a market place for crafts, artists, food concessionaires, commercial vendors and fund raising for non profit groups while providing public exposure and access to the many products, merchandise and services provided by you, "The Vendor". Proceeds from the vendor’s application are allocated by the Festival Organizers to support the festival and the community it serves. The festival also receives support from our sponsors who assist with underwriting the cost of the festival therefore lowering your application fee. |
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Discrimination Clause The Festival Organizers reserve the right to prohibit any product from
being marketed at this event. Failure
to comply with any of the rules and regulations set forth by this festival could
result in your application being revoke, removal from the festival grounds
and not application refund. This is an absolute, no exceptions |
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Vendor Conduct and
Responsibility Festival
Vendors shall conduct themselves in a personable and business like manner to
customers and other vendors. No loud music or hawking that could annoy other
vendors will be allowed. Vendors are responsible for their own taxes and
license liabilities. Washington State Sales Tax must be collected where
applicable. All vendors must submit their business license number on their
vendor application. Vendors are
responsible for keeping their space clean. Please deposit all litter in the
garbage cans provided throughout the festival. Do not leave large stacks of
flattened cardboard boxes about the festival grounds. Should
any vendor at any time occupy the premises in a manner contrary to these
rules and regulations or in any manner which is hazardous or offensive to the
public or other vendors, that vendor, upon request of the Festival
Organizers, shall immediately cease such offending conduct. Failure to comply
shall be just cause for the Festival Organizers to revoke that vendor's
application, which will result in that vendor’s removal from the festival
grounds. Upon revocation, that vendor shall promptly vacate the premises.
Upon failure to vacate, the Festival Organizers are authorized to remove all
property of said vendor from the premises at the vendor's expense. Festival
Organizers are relieved and discharged of any and all loss occasioned by such
removal. The Festival Organizers shall not be responsible for storage or
safekeeping of the removed vendor's property. |
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Security The
Festival Organizers will provide evening and night security to reduce vandalism. Vendors are solely
responsible for securing their own property during the days of the festival.
Festival Organizers are relieved and discharged of any and all loss resulting
from vandalism or theft. |
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Prohibited and
Restricted Items No
hazardous equipment or substances is allowed for sale or public use, e.g.
firearms, gasoline, open flame, alcoholic beverages or materials deemed unfit
for sale by law or the Festival Organizers. |
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Set Up and Breakdown
Times Initial
set-up by vendors may begin on the date prior to festival's start date. The
Festival Organizers will determine the time of this setup. Booth Spaces are
numbered and are in ten-foot wide increments. Morning set-up must be
completed by at least 30 minutes before the opening of the festival grounds.
Vendor vehicles will not be permitted on the festival grounds without
authorization from the Festival Organizers. Vendor's booth breakdown on the evening of, will
take place after festival hours. No unauthorized vehicles are allowed
on the festival grounds. If early
breakdown is necessary, vendor materials must be hand carried to their
vehicles located off the festival grounds. During set-up and breakdown,
vehicles must be parked so as to let other vehicles pass. If a medical
emergency should occur during this time, all vehicles must be removed as
quickly and orderly as possible therefore; vehicles must not be left
unattended. |
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Refund Policy There
will be no refunds of application
fees if applicant fails to participate in festival or if there is inclement
weather during the festival. An applicant must apply by letter for a refund.
This letter must be postmarked 30 days prior to the festival starting date. A
$20.00 application fee will be charged against any refund request. |
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Vendor Space
Assignment For your
information we have prepared this explanation of our space assignment
policies and procedures. We try very hard to be fair to everyone. The
following steps are applied, in order, to each application. 1. We
assign vendors who have requested multiple spaces. 2. We
assign vendors who have requested specific space location. 3. We
assign vendors who are late applicants. We
attempt to separate similar products; therefore it is important to specify
the main product you intend
to sell on your application. Steps 1
through 3 are implemented in the order received (email or postmark date). We begin
assigning vendor space as the date nears. We will email you with that
information within the week of the festival date. Vendor applications with
postmarks after the due date are treated as late applications. We do not
accept hand carried applications to beat the deadline, as this would not be
fair to those who email or mailed on time. If you desire adjoining space with
another vendor, send both applications in the same envelope. We will make
every attempt to comply with requests whenever possible, but to be
accommodating is not always possible. Your vendor space assignment will be
emailed to you approximately seven days before the event. If you do not provide us with your email
address you will then receive your vendor space assignment on the date of
your arrival to the event. |
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Vendor Space
Definition and Restrictions Vendors that are erecting their own canopy must do
so in a manner that would prevent harm or injury to other vendor or festival
attendees. Such vendors will be
reasonable for all liability associated with their canopy. Additional tables, backdrops,
etc. must be provided by the vendor and must be erected or constructed with
concerns for the safety of the public and other vendors booths. Without the
cooperation of these vendors this event would not be possible. ·
Information/Service Vendors Each vendor
will be provided with a CACF supplied covered 10’ x5’ canopied space that
will included one table and two chairs. ·
Merchandise Vendors Each vendor
will be supplied with a 10’x10’ space ONLY. Vendors will be responsible for
supplying their own canopy, tables, chairs and products. ·
Food Vendors Each vendor will be supplied with a 10’x20’ space
ONLY. Vendors will be responsible for supplying their own canopy, tables,
chairs and products. Vendors will be supplied each with 20 amps of 110 volt
electrical power. A three-compartment sink with hot water, a
refrigerated truck and a restroom will be provided for food vendors. All food
vendors will provide a "certificate of insurance" naming the
Central Area Community Festival and the City of IN ADDITION: District Health Centers - Phone (206) 296-4632. Any variations from the Health
Department will result in the Festival Organizers revoking your space until
any/all rule infractions have been corrected. The standards set forth by the
Health Department must be strictly adhered to. Final decisions regarding food
vendors will be at the discretion of the Festival Organizers. The
festival reserved the right to sale and/or supplies all self contained
beverages [bottle water, and soft drinks] that are sold at the festival. There
will be no smoking by food vendors in or around food preparation areas.
Garbage will be securely bagged and protected from animals and spillage.
Empty cardboard boxes shall be flattened and neatly stacked. All food
handlers will be neatly dressed and well groomed. Caps, hats, or hairnets
will be worn and beards and moustaches will be neatly trimmed. Food vendor
will dispose of hot coals from briquette barbecue; wastewater and any spent
cooking oils in proper manner in accordance with environmental regulations at
a designated location. |
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Failure to comply with any of the rules
and regulations set forth by this festival could result in your removal. |
Central Area Community Festival
1122 East Pike Street
Seattle , WA
98122
(206)
999-3482
(206)
720-6364 Fax
Central Area Community Festival,
Revised: December 29, 2007